What do you mean by mail merging? Explain it with proper steps.

 

MAIL MERGING

Mail merge is used to email from letter to multiple recipients in one time.

 Here are some steps given below  :-

Step-1  Open word document, In menubar click on a MAILINGS TAB.

Step-2 Then there is a START MAIL MERGE click on that.

Step-3 Furthermore, there more options will open, in last click on STEP BY STEP MAIL MERGE WIZARD.

Step-4 Select your document type and starts your mail. For ex- we will select the letters and click := NEXT-STARTING DOCUMENT.

Step-5 Now, we use the current (blank) document then CLICK ON NEXT :- SELECT RECIPIENTS.

Step-6 In SELECT RECIPIENTS, we create a new list of our recipients what we need in it. LIKE name, phone no, title etc. So, SELECT THE TYPE A NEW LIST and then CLICK CREATE. (the list we created then save it on our computer)

Step-7 Click on NEXT WRITE YOUR LETTER and SELECT THE MORE ITEMS

Step-8  CLICK INSERT FIELD, in this step whatever you want in your letter than insert on it, like First name, State, Email Address etc.

Step-9 CLICK PREVIEW YOUR LETTER, you can check your letter that everything is perfect or not, IF YES

Step-10 CLICK ON COMPLETE THE MERGE

Step-11 last but not least, CLICK EDIT INDIVIDUAL LETTERS and select OK. Here you  have your individual letters.